COUNCIL MEETING MINUTES

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COUNCIL CHAMBERS
4805 William Hastings Line, Crosshill, Ontario N0B 2M0
Council Present:
  • Mayor Joe Nowak
  • Councillor Shelley Wagner
  • Councillor Lori Sebben
  • Councillor Derek Brick
  • Councillor Claude Hergott
Staff Present:
  • Municipal Clerk, Grace Kosch
  • Chief Administrative Officer, Rik Louwagie
  • Deputy Clerk, Amy Harron
  • Director of Public Works, Chris Cook
  • Director of Recreation, Danny Roth
  • Director of Planning, Tim Van Hinte
  • Treasurer, Jeff Dyck

1.
Meeting called to order

 

2.
Moment of Reflection

 

3.
Land Acknowledgement

 

We would like to begin by acknowledging the land on which we gather today is the land traditionally used by the Anishinaabe, Haudenosaunee, and Neutral peoples. We acknowledge the enduring presence and deep traditional knowledge and philosophies of the Indigenous Peoples with whom we share this land today.

4.
Declaration of Pecuniary Interest (if any) in accordance with the Municipal Conflict of Interest Act

 

5.
Minutes of the Previous Meeting

 
  • Resolution Number:136
    Moved by:Lori Sebben
    Seconded by:Shelley Wagner

    That the following minutes be adopted as presented.

    CARRIED

6.
Receiving Petitions

 

7.
Delegations

 
  • Resolution Number:137
    Moved by:Lori Sebben
    Seconded by:Shelley Wagner

    That the Council of the Township of Wellesley accept Caressa Madison and Marie Ann Steffler as delegations.

    CARRIED

7.1
Caressa Madison, Paradise Lake Resident re: Excess speed at Hessen Strasse and Maplewood Road

 

Ms. Madison spoke from a powerpoint presentation providing photos of the area of concern. Ms. Madison suggested measures to improve the visibility and safety of the intersection requesting that improvements be completed.

Councillor Hergott asked if the delegate as ever looked into the cause of the accidents?

Ms. Madison stated that she has request a police report from WRPS.

7.2
Marie Ann Steffler re: Speed at Hessen Strasse and Maplewood Road

 

Mary Ann Stemmler provided a first hand account of a traffic infraction she experienced on roadways within the Township of Wellesley.

Councillor Hergott asked the Director of Public Works if there have been any changes to the Maplewood Road and Hessen Strasse intersection in recent months?

Director of Public Works, Chris Cook responded that there have been changes including the over stop sign flashing beacons and tree trimming.

Councillor Hergott asked if the Director can include the cost of an overhead beacon and oversized stop signs in the report to Council.

8.
Public Meeting

 

9.
Committee of the Whole

 
  • Resolution Number:138
    Moved by:Claude Hergott
    Seconded by:Derek Brick

    That Council rise and go into a Committee of the Whole to receive reports and recommendations.

    CARRIED

9.1
Planning & Development

 

9.2
Road & Bridge

 

9.3
Property & Fire

 

1.
P. & F. 7/2024 - Weidner Drain (Weber) Tender Award - Motion Required

 
  • Resolution Number:139
    Moved by:Derek Brick
    Seconded by:Claude Hergott

    That the Council of the Township of Wellesley award the contract to JC Millwrights Inc. to perform drainage works as detailed in the Weidner Drain (Weber) Engineer’s Report dated April 26, 2024, for a total bid price of $33,378.66 + HST, and further

    THAT this amount be funded through the Township of Wellesley Drainage Reserve and recovered as per the assessment schedule in the Weidner Drain (Weber) Engineer’s Report and corresponding By-law 27/2024.

    CARRIED

2.
P. & F. 8/2024 - Lebold Drain Tender Award - Motion Required

 
  • Resolution Number:140
    Moved by:Derek Brick
    Seconded by:Lori Sebben

    That the Council of the Township of Wellesley award the contract to JC Millwrights Inc. to perform drainage works as detailed in the Lebold Drain Engineer’s Report dated May 30, 2024, for a total bid price of $267,405.78 + HST, and further

    THAT this amount be funded through the Township of Wellesley Drainage Reserve and recovered as per the assessment schedule in the Lebold Drain Engineer’s Report and corresponding By-law 29/2024.

    CARRIED

9.4
Administration/Finances & Personnel

 

9.5
Recreation

 

1.
Rec. 9/2024 - Community Sport and Recreation Infrastructure Fund Grant - Motion Required

 

Mayor Nowak asked if staff have received any engineering costs for the work?

Director of Recreation, Danny Roth responded that staff do have an engineering firm in to do some preliminary assessments.

Councillor Hergott asked if staff are looking to renovate or add on to the building?

Director Roth responded that currently the renovation would include the four dressing rooms, four washroom facilities in the dressing rooms,the lobby and adding a universal washroom.

  • Resolution Number:141
    Moved by:Lori Sebben
    Seconded by:Shelley Wagner

    That the Council of the Township of Wellesley authorize staff to apply for Provincial funding under the Community Sport and Recreation Infrastructure Fund for the renovation of the lobby, washrooms and dressing rooms in the St. Clements arena.

    CARRIED

10.
For Information Package (no package distributed to Council)

 

11.
Committee of the Whole rise and Council resume and report

 
  • Resolution Number:142
    Moved by:Derek Brick
    Seconded by:Claude Hergott

    That the Committee of the Whole rise and Council resume and report.

    CARRIED

12.
Report of the Committee of the Whole be adopted as set forth in the motions and actions detailed above

 
  • Resolution Number:143
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That the report of the Committee of the Whole be adopted as set forth in the motions and actions detailed above.

    CARRIED

13.
Accounts

 
  • Resolution Number:144
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That the budget variance reports be adopted as presented.

    CARRIED

14.
Unfinished Business

 

15.
New Business

 

15.1
Poppy Project

 

Mayor Nowak addressed Council expressing the intent of the original motion provided to the Poppy Project was to support displays at Wellesley Library and Council Chambers. Mayor Nowak is requesting support to amend the original recommendation to include the Township of Wellesley Recreation Complex on the list of approved locations to decorate for the Poppy Project.

  • Resolution Number:145
    Moved by:Derek Brick
    Seconded by:Claude Hergott

    That the Council of the Township of Wellesley support the initiatives of the Wellesley Township Poppy Project committee to place additional poppy displays at the Wellesley Village Library, the Township of Wellesley Council Chambers and the Township of Wellesley Recreation Complex as part of the 2024 Poppy Project.

    CARRIED

16.
Other Reports

 

16.1
CAO Update

 

Chief Administrative Officer, Rik Louwagie provided an update including the OMAA Fall Workshop, Climate Action Waterloo Region meeting, and the OCIF funding for the Township. 

17.
Notice of Motion

 

18.
Closed Session

 

19.
Read By-Laws First and Second Times:

 
  • Resolution Number:146
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That By-Law No. 40/2024; 41/2024; 42/2024; and 43/2024 be read a first and second time.

    CARRIED

20.
Pass First and Second Readings:

 
  • Resolution Number:147
    Moved by:Derek Brick
    Seconded by:Claude Hergott

    That By-Law No. 40/2024; 41/2024; 42/2024; and 43/2024 pass first and second reading.

    CARRIED

21.
Read By-Laws Third Time, Pass, Sign and Seal:

 
  • Resolution Number:148
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That By-law No. 31/2024; 40/2024; 41/2024; 42/2024; and 43/2024 be read a third time and passed and the Mayor and Clerk be authorized to sign and seal the By-law under the Corporate Seal.

    CARRIED

22.
Next Meetings

 

23.
Adjournment

 
  • Resolution Number:149
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That the Council meeting does now adjourn.

    CARRIED
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