COUNCIL MEETING MINUTES

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COUNCIL CHAMBERS
4805 William Hastings Line, Crosshill, Ontario N0B 2M0
Council Present:
  • Mayor Joe Nowak
  • Councillor Shelley Wagner
  • Councillor Lori Sebben
  • Councillor Derek Brick
  • Councillor Claude Hergott
Staff Present:
  • Municipal Clerk, Grace Kosch
  • Chief Administrative Officer, Rik Louwagie
  • Deputy Clerk, Amy Harron
  • Director of Public Works, Chris Cook
  • Treasurer, Jeff Dyck

1.
Meeting called to order

 

2.
Moment of Reflection

 

3.
Land Acknowledgement

 

We would like to begin by acknowledging the land on which we gather today is the land traditionally used by the Anishinaabe, Haudenosaunee, and Neutral peoples. We acknowledge the enduring presence and deep traditional knowledge and philosophies of the Indigenous Peoples with whom we share this land today.

4.
Declaration of Pecuniary Interest (if any) in accordance with the Municipal Conflict of Interest Act

 

5.
Minutes of the Previous Meeting

 
  • Resolution Number:150
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That the following minutes be adopted as presented.

    CARRIED

6.
Receiving Petitions

 

7.
Presentations/Delegations

 
  • Resolution Number:151
    Moved by:Derek Brick
    Seconded by:Claude Hergott

    That the Council of the Township of Wellesley accept Linda Lackey, Larry Kryski and Jennifer Rose as delegations.

    CARRIED

7.1
Linda Lackey and Larry Kryski, Nith Valley Ecoboosters re: Nith Valley Ecoboosters Update

 

Linda Lackey and Larry Kryski spoke to the work of the Nith Valley EcoBoosters including collaboration with local municipalities for in person and virtual information sessions.

7.2
Jennifer Rose, Commissioner, Engineering & Environmental Services, Region of Waterloo re: Water & Wastewater Master Plan - Wellesley Village

 

Commissioner of Engineering and Environmental Services, Jennifer Rose spoke from a presentation regarding the Wellesley Water and Wastewater Master Plan. Ms. Rose highlighted population projections over the next 25 years and the opportunities for required upgrades to the water services provided by the Region of Waterloo.

Councillor Hergott asked how the population forecast was determined?

CAO, Rik Louwagie responded that the number was derived from the amount of land available in the Village of Wellesley from ROPA 6 for possible development.

Mayor Nowak asked if this work is budgeted for 2025?

Jennifer Rose responded that the master plan report is expected in 2025 with budgeting for some projects in 2026.

CAO, Rik Louwagie asked how residents can register for the December 12 public information session?

Jennifer Rose responded that the registration is available on the EngageWR website. 

8.
Public Meeting

 

9.
Closed Session

 

10.
Committee of the Whole

 
  • Resolution Number:152
    Moved by:Lori Sebben
    Seconded by:Shelley Wagner

    That Council rise and go into a Committee of the Whole to receive reports and recommendations.

    CARRIED

10.1
Planning & Development

 

10.2
Road & Bridge

 

10.3
Property & Fire

 

1.
P. & F. 10/2024 - Dietrich Drain Branch B (Lorentz) Tender Award - Motion Required

 
  • Resolution Number:153
    Moved by:Derek Brick
    Seconded by:Lori Sebben

    That the Council of the Township of Wellesley award the contract to Nichols Excavating Inc. to perform drainage works as detailed in the Dietrich Drain Branch B (Lorentz) Engineer’s Report dated August 2, 2024, to a total bid price of $125,288.89 + HST.

    CARRIED

2.
P. & F. 11/2024 - Notice of Petition for Drainage Works by Owner - Kingwood Holsteins Ltd. - Motion Required

 
  • Resolution Number:154
    Moved by:Derek Brick
    Seconded by:Claude Hergott

    That the Council of the Township of Wellesley accept the Petition for Drainage Works by Owners under Section 4 of the Drainage Act for installation of new drainage infrastructure submitted by Kingwood Holsteins Ltd. for the property described as Part Lot 4, Concession 2 W, and further;

    That staff be directed to forward the Section 4 petition to the Grand River Conservation Authority for comment within thirty (30) days of notice.

    CARRIED

3.
P. & D. 12/2024 - Notice of Petition for Drainage Works by Owner - North Wilmot Farms Inc. - Motion Required

 
  • Resolution Number:155
    Moved by:Lori Sebben
    Seconded by:Derek Brick

    That the Council of the Township of Wellesley accept the Petition for Drainage Works by Owner dated November 5, 2024, from North Wilmot Farms Inc. for the property described as Part Lot 7, Concession 3 W, and further;

    THAT as per Section 8(4) of the Drainage Act Council instruct K. Smart Associates Limited to include the petition in the report for the Lichty-Lebold Branch A petition.

    CARRIED

10.4
Administration/Finances & Personnel

 

1.
A. F. & P. 33/2024 - Cemetery By-law Review - Motion Required

 

Municipal Clerk, Grace Kosch stated that this report was deferred from the November 12, 2024 Committee of the Whole meeting agenda. Ms. Kosch noted that the report stands the same however the by-law was revised to reflect the administration of the Linwood Union Cemetery to be the responsibility of the Township of Wellesley.

  • Resolution Number:156
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That the Council of the Township of Wellesley approve By-law 44/2024, being a by-law to provide rules and regulations for the governance of all Cemeteries owned and operated by the Township of Wellesley; and further,

    That Council approve By-law 44/2024 for submission to the Registrar in compliance with the Act; and further

    That By-laws 22/01 and 21/2017 be repealed once the Registrar approval has been received.

    CARRIED

10.5
Recreation

 

1.
Service Board Reports

 

Hawkesville - no report

Heidelberg - no report

Linwood - no report

St. Clements - no report

Wellesley - no report

11.
Committee of the Whole rise and Council resume and report

 
  • Resolution Number:157
    Moved by:Claude Hergott
    Seconded by:Derek Brick

    That the Committee of the Whole rise and Council resume and report.

    CARRIED

12.
Report of the Committee of the Whole be adopted as set forth in the motions and actions detailed above

 
  • Resolution Number:158
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That the report of the Committee of the Whole be adopted as set forth in the motions and actions detailed above.

    CARRIED

13.
For Information Package

 

14.
Accounts

 
  • Resolution Number:159
    Moved by:Shelley Wagner
    Seconded by:Claude Hergott

    That the budget variance reports be adopted as presented.

    CARRIED

15.
Unfinished Business

 

16.
New Business

 

16.1
CAO Update

 

Rik Louwagie, CAO provided an update on 2025 Budget, the Region of Waterloo Transit Plan and the CUPE bargaining to begin in 2025. CAO Louwagie also noted the opportunity for Council to attend the Region of Waterloo All Council Meeting on Friday, December 6, 2024 at the Centre in the Square. 

16.2
Region of Waterloo All Council Meeting - Motion Required

 
  • Resolution Number:160
    Moved by:Derek Brick
    Seconded by:Claude Hergott

    That the Council of the Township of Wellesley participate in an in-person all-Council meeting hosted by the Region of Waterloo at Centre in the Square, 101 Queen St N, Kitchener on Friday, December 6, 2024, from 2:00 p.m. to 4:30 p.m.

    CARRIED

17.
Notice of Motion

 

18.
By-laws

 

19.
By-laws be Read and Passed a First and Second Time

 
  • Resolution Number:161
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That By-Law No. 44/2024; 45/2024; and 46/2024 be read and passed a first and second time.

    CARRIED

20.
By-laws be Read and Passed a Third Time

 
  • Resolution Number:162
    Moved by:Derek Brick
    Seconded by:Shelley Wagner

    That By-law No. 44/2024; 45/2024; and 46/2024 be read a third time and passed and the Mayor and Clerk be authorized to sign and seal the By-law under the Corporate Seal.

    CARRIED

21.
Next Meetings

 

22.
Adjournment

 
  • Resolution Number:163
    Moved by:Shelley Wagner
    Seconded by:Lori Sebben

    That the Council meeting does now adjourn.

    CARRIED
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