COMMITTEE OF THE WHOLE

MEETING MINUTES

Tuesday, September 10, 2024 at 5:45 P.m. - 6:45 P.m.

COUNCIL CHAMBERS

4805 William Hastings Line, Crosshill, Ontario N0B 2M0

Council Present:

• Mayor Joe Nowak
• Councillor Lori Sebben
• Councillor Derek Brick
• Councillor Claude Hergott

Council Absent:

• Councillor Shelley Wagner

Staff Present:

• Municipal Clerk, Grace Kosch
• Chief Administrative Officer, Rik Louwagie
• Deputy Clerk, Amy Harron
• Director of Recreation, Danny Roth
• Director of Planning, Tim Van Hinte

Recreation Service Board Chairs Present:

• Treasurer, Jeff Dyck

  Linwood Recreation Service Board Chair, Sandi Albrecht (absent)
  Wellesley Recreation Service Board Chair, Jeff Quint (absent)
  Hawkesville Recreation Service Board Chair, Pearl Frey (absent)
  St. Clements Recreation Service Board Chair, vacant (absent)
  Heidelberg Recreation Service Board Chair, vacant (absent) 

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1.

Meeting called to order

2.

Land Acknowledgment

3.

Declaration of Pecuniary Interest (if any) in accordance with the Municipal Conflict of Interest Act

4.

Delegations

• Resolution Number: 1
  Moved by: Lori Sebben
  Seconded by: Claude Hergott

  That the Council of the Township of Wellesley accept Mark Hergott as a delegation.

  CARRIED

4.1

Mark Hergott, St. Clements Santa Claus Parade re: Donation to St. Clements Santa Claus Parade

Mr. Hergott provided background information on the history of the parade noting that a $300.00 donation would help to offset rising costs. 

Mayor Nowak asked what the specific use of the donation would be.

Mr. Hergott responded that the donation would go to various items, over 400 hot dogs were served last year, apple cider was served, and price increases to policing and bands were seen this year.

Councillor Brick asked if this would be taken from the donation account?

CAO, Rik Louwagie stated that in the past we had a donation policy which was suspended in 2024 in light of the affiliation policy. CAO Louwagie noted that there is money budgeted for 2024 however Council will have to reassess the donation line in 2025

• Resolution Number: 2
  Moved by: Claude Hergott
  Seconded by: Derek Brick

  That the Council of the Township of Wellesley approve a donation of $300.00 to the 2024 St. Clements Santa Claus Parade committee, funds to come from the donation line of the budget.

  CARRIED

5.

Public Meeting

6.

Recreation Committee

6.1

Minutes from the previous meeting

6.2

Service Board Reports

Hawkesville - no report

Heidelberg - no report

Linwood - no report

St. Clements - no report

Wellesley - no report

6.3

Staff Reports

6.4

Director Update

Director of Recreation, Danny Roth provided an update including ice installs and rentals, programing opportunities and noting that the splash pad is closed for the season.

6.5

Accounts/Financial Statement

7.

Planning & Development Committee

7.1

Staff Reports

7.2

Director Update

Director of Planning, Tim Van Hinte provided an update including a second application to the Housing Accelerator Fund (HAF), secured funding to update the Township Community Improvement Plan (CIP), the next phase of the Asset Management Plan and a recent Provincial announcement regarding a new Provincial Policy Statement (PPS).

8.

Road & Bridge Committee

8.1

Staff Reports

8.2

Director Update

CAO, Rik Louwagie provided an update on behalf of Director of Public Works, Chris Cook including an the progress of the Queens Bush Road reconstruction.

9.

Property & Fire Committee

9.1

Staff Reports

9.2

Director Update

Fire Chief, Paul Redman provided an email update to Council including a Provincial grant for 144 Smoke/CO alarms, Squad 52 has arrived and is scheduled to be decorated in September, new prevention and recruit video is active on our Fire Department Social Media and the annual Fire Prevention Week Open House at Station 51 in Linwood on Friday October 4^th from 5:30-8:30pm. Fire Chief Redman also noted that the Firefighters in Station 52 in St. Clements have been working very hard to finish the final touches on the museum, Captain Johnny Bowers has led this initiative along with his fellow station mates drop in anytime and have a close up look.

10.

Administration/Finance & Personnel Committee

10.1

Staff Reports

1.

A./F. & P. 27/2024 - 2025 Council Meeting Schedule - Motion Required

Deputy Clerk, Amy Harron stated that the proposed 2025 meeting schedule is the same format as the 2024 schedule with two exceptions. The two exceptions being the September meetings falling on the third and fifth Tuesdays and the November Committee of the Whole meeting has been changed to the first Tuesday of the month to avoid a conflict with Remembrance Day.

• Resolution Number: 3
  Moved by: Lori Sebben
  Seconded by: Derek Brick

  That the Council of the Township of Wellesley approve the 2025 Council meeting schedule as presented in report A./F. & P. 27/2024.

  CARRIED

2.

A./F. & P. 28/2024 - Procedural By-law Review - Motion Required

Deputy Clerk, Amy Harron reiterated the recommendation that staff is looking for Council direction to schedule and advertise for a public meeting at the September 24 Council meeting.

• Resolution Number: 4
  Moved by: Derek Brick
  Seconded by: Claude Hergott

  That the Council of the Township of Wellesley direct staff to schedule and advertise a public meeting to review the Procedural By-law to be held on Tuesday, September 24th, 2024, at the Council Chambers located at 4805 William Hastings Line, Crosshill.

  CARRIED

10.2

Director Update

11.

For Information (distributed to Council electronically)

12.

Unfinished Business

13.

Other Business

CAO, Rik Louwagie notified Council that a poll of Council will be conducted before the next meeting regarding a funding agreement.

Mayor Nowak provided Council with update on the Regional Council support for the Kissing Bridge Trail bridge.

14.

Closed Session

15.

Next Meetings

16.

Adjournment

• Resolution Number: 5
  Moved by: Lori Sebben
  Seconded by: Derek Brick

  That the Committee of the Whole meeting does now adjourn.

  CARRIED