COUNCIL MEETING AGENDA

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COUNCIL CHAMBERS
4805 William Hastings Line, Crosshill, Ontario N0B 2M0

This meeting will be held in-person and electronically in accordance with Section 238 (3.3) of the Municipal Act, 2001. Subscribe to the Township of Wellesley YouTube Channel to watch the livestream or to view the recording after the meeting.

1.
Meeting called to order

 

2.
Closed Session

 

2.1
Motion to convene closed session meeting

 
  • Recommendation:

    That this portion of the meeting be closed to the public in order to consider the following:

    Section 239(2)(d) of the Municipal Act – labour relations or employee negotiations - union negotiations

2.2
Motion to adjourn closed session meeting

 
  • Recommendation:

    That the closed session meeting adjourn and the Council meeting resume.

3.
Moment of Reflection

 

4.
Land Acknowledgement

 

We would like to begin by acknowledging the land on which we gather today is the land traditionally used by the Anishinaabe, Haudenosaunee, and Chonnonton people. We acknowledge the enduring presence and deep traditional knowledge and philosophies of the Indigenous Peoples with whom we share this land today.

5.
Declaration of Pecuniary Interest (if any) in accordance with the Municipal Conflict of Interest Act

 

6.
Minutes of the Previous Meeting

 
  • Recommendation:

    That the following minutes be adopted as presented.

7.
Receiving Petitions

 

8.
Presentations/Delegations

 

9.
Public Meeting

 

9.1
Motion to convene public meeting

 
  • Recommendation:

    That the Council meeting adjourn to hold a public meeting with respect to the 2025 Draft Budget, followed by a public meeting with respect to Zoning By-law Amendment 06/24.

9.2
2025 Draft Budget

 

9.3
Zoning By-law Amendment 06/24

 

9.4
Motion to adjourn public meeting

 
  • Recommendation:

    That the public meeting with respect to the 2025 Draft Budget and the Zoning By-law Amendment 06/24 adjourn and the Council meeting resume.

10.
Committee of the Whole

 
  • Recommendation:

    That Council rise and go into a Committee of the Whole to receive reports and recommendations.

10.1
Planning & Development

 

Chair: Claude Hergott

1.
P. & D. 1/2025 - ZBA 06/24 - MTB Manufacturing - 4201 Powell Road - For Information

This item has attachments. 
1.ZBA 06-24 Planning Report Jan 7 2025.pdf
  • Recommendation:

    That the Council of the Township of Wellesley receive the information from the public meeting and refer the information to staff for consideration.

10.2
Road & Bridge

 

Chair: Lori Sebben

10.3
Property & Fire

 

Chair: Shelley Wagner

1.
P. & F. 1/2025 - Appointment of Drainage Engineer - Kingwood Holsteins - Motion Required

This item has attachments. 
1.Appointment of Drainage Engineer - Kingwood Holsteins.pdf
  • Recommendation:

    That the Council of the Township of Wellesley appoint K. Smart Associates Limited to prepare a report, in accordance with Section 8 of the Drainage Act, R.S.O. 1990 for the Section 4 Petition for Drainage Works by Owners submitted by Gordon Erb on behalf of Kingwood Holsteins Ltd.

10.4
Administration/Finances & Personnel

 

Chair: Joe Nowak

1.
A. F. & P. 1/2025 - Grand River Accessibility Advisory Committee (GRAAC) Member Appointments 2025 - Motion Required

This item has attachments. 
1.Grand River Accessibility Advisory Committee Appointments 2025 - Motion Required.pdf
  • Recommendation:

    That the Council of the Township of Wellesley appoint the following member to the Grand River Accessibility Advisory Committee (GRAAC) for a 4-year term, or until a successor is appointed ending December 31, 2028:

    • David Fish, Township of Wellesley

2.
A. F. & P. 2/2025 - Exit Interview Policy Revisions - Motion Required

This item has attachments. 
1.Exit interview policy revisions report.pdf
  • Recommendation:

    That the Council of the Township of Wellesley approve revisions to Administration Policy #29 titled Exit Interview Policy as outlined in this report and attachment.

3.
A. F. & P. 3/2025 - 2025 Budget - Motion Required

This item has attachments. 
1.2025 Budget Report.pdf
  • Recommendation:

    That the Council of the Township of Wellesley approve the 2025 proposed operating and capital budgets which provides for a 3.938% total tax levy increase of $294,116 after growth which is inclusive of a 0.75% greening levy and a 1% infrastructure levy; and further

    That the Council of the Township of Wellesley hear three readings of By-law 2/2025.

10.5
Recreation

 

Chair: Derek Brick

11.
Committee of the Whole rise and Council resume and report

 
  • Recommendation:

    That the Committee of the Whole rise and Council resume and report.

12.
Report of the Committee of the Whole be adopted as set forth in the motions and actions detailed above

 
  • Recommendation:

    That the report of the Committee of the Whole be adopted as set forth in the motions and actions detailed above.

13.
For Information Package

 
  • Recommendation:

    That the for information package be accepted as presented. 

14.
Accounts

 

15.
Unfinished Business

 

15.1
Committee Chair Reassignment - effective January 28, 2025

 

Councillor Wagner - Recreation


Councillor Hergott - Road & Bridge


Councillor Sebben - Property & Fire


Councillor Brick - Planning & Development

16.
New Business

 

17.
Notice of Motion

 

17.1
Linwood Lions Club Facility Rental - Councillor Sebben

 

Whereas the Linwood Lions Club has been an active participant in the community for over 25 years including through the Building Fundraising Committee/Linwood Lions Club for the construction of a new Linwood Community Centre in the early 2000’s;


Whereas the Linwood Lions Club successfully fulfilled their commitment to raise more than $800,000.00 towards the construction of a new Linwood Community Centre in the early 2000’s;


Whereas the Linwood Lions Club has been meeting semi-monthly for over 25 years with semi-monthly meetings predating the existing Linwood Community Centre;


Whereas the Township of Wellesley Affiliation Policy 2024 permits one meeting per month for Service Clubs;


Whereas permitted in the Affiliation Policy the Linwood Lions Club would be eligible for a 35% facility rental reduction for their second monthly meeting, small hall daily rental excluding the kitchen, for a 2025 fee of $143.23 + HST;


Whereas the Linwood Lion Club has expressed the need to meet on semi-monthly basis to continue the services they provide for the community;


Therefore be it resolved that the Linwood Lions Club be permitted to meet on a semi-monthly basis in the small hall, excluding the kitchen, of the Linwood Community Centre of the first and third Wednesday of each month, to be booked through the Recreation Facilities Scheduling Administrator.

18.
By-laws

 

19.
By-laws Read and Passed a First and Second Time

 
  • Recommendation:

    That By-Law No. 1/2025; 2/2025; 3/2025; and 4/2025 be read a first and second time.

20.
By-laws Read and Passed a Third Time

 
  • Recommendation:

    That By-law No. 1/2025; 2/2025; 3/2025; and 4/2025 be read a third time and passed and the Mayor and Clerk be authorized to sign and seal the By-law under the Corporate Seal.

21.
Next Meetings

 

Committee of the Whole Meeting January 28, 2025 5:45 pm
Council Meeting February 11, 2025 6:45 pm
Committee of the Whole Meeting February 25, 2025 5:45 pm

22.
Adjournment

 
  • Recommendation:

    That the Council meeting does now adjourn.

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